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April 2005
Article I. Name
The name of this organization shall be the “Grayson County Fair Association’.
Article II. Purpose
The purpose of the organization shall be to provide a family oriented activity;
to promote community and county unity and to provide recognition for creative
talent from our area.
Article III. Members
Section 1. Any adult resident of the Texoma Area is eligible for membership.
Section 2. Classification of members shall include Active, Associate, Honorary,
Corporate and Friends of the Fair.
Section 3. Active members agree to serve on committees and to be available for a
work schedule during the days of the fair.
Section 4. Associate membership is reserved for those who may not be available
to participate in the planning activities throughout the year, but who support
the goals and objectives of the Grayson County Fair. Annual dues shall be $25
per year and life membership shall be available for $200. Associate members are
not permitted to vote at any regular meeting of the Association.
Section 5. Honorary membership is reserved for those who have gone beyond the
call of duty in promoting the goals and objectives of the Grayson County Fair.
The Board of Directors may confer no more than two Honorary Memberships per
year. Honorary members are exempt from paying annual dues.
Section 6. Corporate sponsorship classifications are:
A. Blue - $7,500 minimum
B. Red - $3,000 minimum
C. White - $500 minimum
D. Friend of the Fair - under $500
Corporate sponsors do not have voting privileges, but will receive passes for
entrance into the fair grounds, free parking and their company’s name listed in
the Fair Catalog.
Section 7. “Friends of the Fair” shall include organizations and groups who wish
to become supporters of the Fair with annual donations of not less than $50 and
a maximum of $499. This level of membership would include education and church
groups. Chambers of Commerce, Lodges, Clubs and Youth organizations. Membership
shall be acknowledged in the Fair Catalog. Membership does not carry voting
privileges.
Article IV. Officers
Section 1. The officers of the organization shall be President, 1st
Vice-President, 2nd Vice-President, Secretary and Treasurer. These officers
shall perform the duties prescribed by these bylaws and the parliamentary
authority adopted by the organization.
Section 2. At the regular meeting of the Board of Directors, in January, a
Nominating Committee of five members shall be appointed by the President. It
shall be the duty of this committee to nominate candidates for the offices,
including the Board of Directors, to be filled at the annual meeting in
February. The nominating Committee shall report at the annual meeting of the
Board in February. Before the election, at the annual meeting, additional
nominations from the floor shall be permitted.
Section 3. The officers shall be elected by ballot to serve for two years or
until their successors are elected and their term of office shall begin at the
end of the annual meeting at which they were elected.
Section 4. No member shall hold more than one office at a time.
Article V. Board of Directors
Section 1. The officers of the organization, including a minimum of twelve and a
maximum of eighteen directors, shall constitute the board of Directors. All
members shall be active members of the organization. In addition, each of the
four county commissioners shall appoint one high school youth to serve with the
Board of Directors and without voting privileges. Youth members are not eligible
for office.
Section 2. Election of directors shall be held at the annual meeting in
February. Members of the board shall be elected for a three-year term.
Section 3. The Board of Directors shall have general supervision of the affairs
of the organization between its annual meetings, fix the hour and place of
meetings, make recommendations to the organization and shall perform such other
duties as are specified in these bylaws. The Board shall be subject to the
orders of the organization and none of its acts shall conflict with action taken
by the organization.
Section 4. Unless otherwise ordered by the organization, the regular meetings of
the Board of Directors shall be held each month from January through October
inclusive. Special meetings of the Board of Directors can be called by the
President and shall be called upon the written request of three members of the
Board.
Section 5. Members may be removed from the board for any reason by the board.
New nominees for the vacated board chair shall be submitted by the Membership
Committee and duly elected at the next regular meeting of the Association.
Article VI. Executive Committee
Section 1. The officers of the organization shall constitute the Executive
Committee.
Section 2. The Executive Committee may meet when deemed necessary to transact
business between regular meetings of the Board of Directors
Section 3. Minutes of the meetings of the Executive Committee shall be kept and
recorded at the next regular meeting of the Board of Directors. They shall be
filed with the regular minutes of the Board.
Section 4. The executive committee shall not modify any action taken by the
Board of Directors.
Article VII. Executive Secretary
Section 1. The Board of Directors may create a position for an Executive
Secretary which will be a paid position. The duties, salary and work schedule to
be determined by the board.
Article VIII. Meetings
Section 1. The annual meeting of the organization shall be held in January,
unless otherwise ordered by the organization or by the Board of Directors.
Section 2. The purpose of the annual meeting is to elect officers, directors,
receive reports of officers and committees and for any other business that may
arise.
Section 3. Special meetings can be called by the President or by the Board of
Directors and shall be called upon the written request of ten members of the
organization. The purpose of the meeting shall be stated in the call. Except in
cases of emergency, at least three days notice shall be given.
Section. 4. The members present at the meeting shall constitute a quorum at the
regular annual meeting.
Article IX. Committees
Section 1. A Finance Committee composed of the Secretary, Treasurer and three
other members shall be appointed by the President promptly after the annual
meeting. The Treasurer shall serve as chairman of the committee. It shall be the
duty of this committee to carry out the budget approved for the year and to
submit for approval a proposed budget for the next fiscal year to the Board of
Directors at the regular meeting of the Board in April.
Section 2. A Membership Committee composed of the 1st Vice-President, 2nd
Vice-President and at least three other members shall be appointed by the
President. The 1st Vice-President, shall serve as chairman of the Committee. It
is recommended that the committee select other volunteers to work with this
effort. This committee will be responsible for the annual membership drive and
other duties pertaining to members.
Section 3. An Auditing Committee of three members may be appointed by the
President when deemed necessary to audit the Treasurer’s accounts at the close
of the fiscal year and to report at the annual meeting.
Section 4. Such other committees, standing or special, shall be appointed by the
President as the organization or the Board of Directors shall from time to time
deem necessary to carry on the work of the organization. The President shall be
an ex-officio member of all committees, except the Nominating Committee.
Article X. Parliamentary Authority
The rules contained in the current edition of Robert’s Rules of Order Newly
Revised shall govern the organization in all cases to which they are applicable
and in which they are not inconsistent with these bylaws and any special rules
of order the organization may adopt.
Article XI. Bylaws
These bylaws may be amended at any regular meeting of the organization by a
two-thirds vote of those members present, provided that the amendment has been
submitted in writing with the notice of that meeting.
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